Administration Coordinator

SPAIN / Sunseed Desert Technology

Sunseed is an off-grid environmental project based in southern Spain, providing education on low-impact living and sustainability for local and international volunteers.

Key Tasks:

Devise and keep updated a system of financial control, monthly reporting of expenses and income to staff and Trustees.
Predict income and examine expenditure to identify areas where more resource is required.
Induction for new staff making sure all staff have all necessary information about how Sunseed works and their role in it.
Supervise Bookings, Arrivals, General requests and Volunteer Experience together with the Facilitation Assistant.
Manage legal documents including insurances, taxes, deeds, local facilities, contracts and agreements, etc.

Shared Tasks:

Liaise with the rest of the Facilitation Team to manage the office, ensure the production of written reports and the high level of learning for all at Sunseed.
Have an overview of the operation of the project and departmental activities to inform staff in order to enhance collective decision making and long term and short term planning.
Monitor project well-being, and look to ways to enhance the Sunseed experience, supervising and supporting a smooth running of the project, monitoring social sustainability and leading conflict resolution when necessary.
Supply regular reports to the Board of Trustees both in written form and verbally at Trustee meetings.
Represent Sunseed in the village and outside of Sunseed.
Collating all suggestions from the Sunseed community to inform Strategy.
Oversee Health and Safety and risk assessments with other coordinators.

SKILLS, ABILITIES AND KNOWLEDGE:

Essential:

Commitment to promoting low-impact living
Excellent organisational abilities and financial acumen
Good communication skills, including ability to work as part of a closely-integrated team; and the confidence, sensitivity, patience and open mindedness to work with all members of the Sunseed community
Ability to set targets, identify priorities and monitor progress
Be highly flexible – willing to work ‘out of hours’ when needs must
Ability to delegate and supervise volunteers
Ability to live in a basic communal environment with limited resources and the desire to live and work closely with community members
Ability to document and evaluate work
Initiative and imagination and sense of humour!

Desirable:

Previous knowledge of NGO administration
An understanding of organisational structures, particularly non-hierarchical organisations and those in the third sector
Good spoken Spanish and English, (and/or other European Language) or willingness to learn
Age 25+, full driving license, for at least 5 years
Experience of Health and Safety issues

More info: http://www.sunseed.org.uk/about-us/staff-vacancies/administration-coordinator/

Expires: July 1, 2019

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